THE ASSOCIATION OF FRIENDS OF SHANNON COURT
MINUTES OF THE ANNUAL GENERAL MEETING
HELD AT SHANNON COURT
SUNDAY 3rd June 2018 AT 11.15 AM
Committee members attending:-
Chairman W. Bro. Dr. Mike Robinson
Treasurer W. Bro. John Stimpson
Secretary W. Bro Robin Ilott
Assistant Secretary W. Bro Bernie Greenwood
Hampshire and IOW
Home Liaison W. Bro. Bill Pennington
Lodge Visits W. Bro Angus Cameron
Fund Raising W. Bro Andy Neill
300 Club W. Bro Stuart Wildman
And in addition, Mrs Janet Yalden (Honorary Member), Mike Yalden – Independent Trustee, Dr John
Reuther – Deputy Chairman RMBI, Trevor Rains, and 4 FOSC subscribing members, Residents & Families
The Chairman welcomed everyone to the meeting.
Apologies were received from the following Committee Members –
Colin Bryson (Deputy Chairman), Doug Fowler (Membership), Ian Newell (Social Media).
Apologies were also received from, Graham Walder (Independent Trustee), Stephen Jarvis –
Provincial Liaison Officer, Carl Francis – Home Manager, Magda Kilian – Deputy Home
Manager and Yvonne Budd.
As well as several members of the Association of the Friends of Shannon Court.
The Secretary advised the meeting that the minutes of the AGM held on 4th June 2017 had
been duly circulated and had further copies if anyone required one – he further confirmed that
no additions, corrections or alterations had been brought to his notice.
The Chairman put the minutes as recorded, to the meeting – they were proposed for adoption
and duly confirmed by those FOSC members in attendance.
The Secretary confirmed that he was unaware of any matters arising from the minute.
- Treasurer’sReport and Accounts.
The Treasurers report was circulated to those present, along with the accounts for the previous
year. The Treasurer reported that the layout of the accounts was slightly different this year, so
that the total income was being shown. It was explained that the total level of income is
important as this could affect what needs to be filed with the Charity Commission.
In the year ended 31 March 2018 the Friends incurred a deficit of £7,515.00, compared with a
surplus of £14,389.00 in the previous year.
The income is lower due to donations being lower and possibly due to other calls on the
resources of those donating and because there was no money received from Gift Aid.
Payments are a similar level to that of 2016/2017, although there are some variations in some
areas. The amenities figure has been analysed in more detail for information purposes. The
comparative figures have not been reanalysed.
The deficit is reflected in the bank account balances, which are some £7000.00 lower than the
Mike Yalden asked if the £25,000.00 held on deposit was included within the figure and this
was confirmed by the Treasurer. Mike Yalden then asked if the £25,000.00 was enough and
did it need to be increased, to which the Treasurer gave a recommendation that for the time
being, it should remain the same.
Trevor Rains suggested that as the 2019 Festival would be coming to a close, it might be
prudent to start thinking about increasing the level of activity surrounding the marketing of the
Friends and the home itself, as Lodges may have ringfenced monies that had not been used.
The accounts were proposed by Mike Yalden, seconded by Trevor Rains and unanimously
approved by all present.
The Chairman then gave a vote of thanks to the Treasurer for his hard work and that of the
- HomeManagers Update.
The Home Manager – Carl Francis was unable to attend, however, he had sent in a report
which was read out by the Secretary and is appended to these minutes.
- Membershipand Donations.
Doug Fowler was unable to attend the meeting and no report was given.
- FundRaising Report.
Andy Neill advised that there had been a couple of stalls not responding this year and it was
hoped that these could be picked up by the stewards.
The brass band who were a regular feature had disbanded and no longer available, however
Robin Ilott had managed to find an alternative.
The Garden Party was on track other than the missing stalls and it was hoped that a good day
would be had by all.
Trevor Rains advised that Peter Bishop had connections with the Sea Cadet band and this
might also be an option.
- Chairman’s Report.
The Chairman reported that over all it had been a good year, with a successful Golf Day in
May and thanked both Robin Ilott and Colin Bryson for their efforts in running this at the last
minute, having been let down.
The Band and Corps of Drums would be going ahead again in October this year, and this was
always a very enjoyable evening.
Having held a Pantomime at Christmas which was enjoyed by all, a second one was put on to
coincide with the opening of the Woodland Walk.
There was a level of frustration surrounding the marketing side and that this area had not been
as proactive as it might, partly due to Doug Fowler still being an active member of the armed
forces. If anyone knew of someone who could help in this area, please let the committee
The Chairman thanked Stuart Wildman and Ian Newell for their efforts surrounding the social
media aspect and looked forwards to more of the same this coming year.
The database was still being updated and information given to the Treasurer by Ian Curtis,
who was doing a good job in the background.
Janet Yalden the voiced concerns over the membership level, stating there were circa 250
Lodges in the Province with approximately 6000 Freemasons, and asked how many have
actually been to visit the home. A suggestion was to have a “Come and See” day where cheese
and wine could be laid on and people shown around.
Mike Robinson advised that James Terry Court had undertaken a similar event with almoners
and out of 250, only 40 showed up to the event, this being a bacon roll and coffee morning,
the staff then gave them a tour of the building. Mike Robinson also mentioned that the Friends
of Shannon Court would also do the same.
Mike Yalden said that he felt that Shannon Court didn’t get the same coverage as James Terry
Court and that we should have a Lodge Representative again.
It was also advised by the Secretary, that it was up to the committee to be proactive in sending
information through to the various agencies to get coverage, which had not happened.
Trevor Rains suggested that we could ask to have membership forms in the Surrey Mason and
also contact Mark and Chapters as an alternative.
Mike Yalden asked if Surrey Province would be putting a stall into the garden party, to which
Trevor Rains replied nothing had been arranged, however, leaflets could be put onto the
Friends membership stand.
The Chairman advised those present that there was a privacy notice on the web site and as we
are a membership organisation we will be utilising the “Legitimate Interest” clause and there
were no plans for anything further to happen regarding GDPR.
|Incumbent or continuing||Proposed|
|Chairman||W.Bro. Dr Mike Robinson|
|Deputy Chairman||W.Bro. Robin Ilott|
|Treasurer||W.Bro. John Stimpson|
|Secretary||W.Bro. Bernie Greenwood|
|Membership Secretary||W.Bro. Doug Fowler|
|Hampshire and IOW||W.Bro. Ian Greenep|
|Home Liaison||W.Bro. Bill Pennington|
|Lodge Visits & Presentations||W.Bro. Angus Cameron|
|Garden Party Organiser||W.Bro Andy Neill|
|300 Club||W.Bro. Stuart Wildman|
|Database Manager||Bro. Ian Curtis|
|Bordon Centre Liaison||W.Bro. Ian Greenep|
|Golf Day Organiser||VACANT|
|Social Media||W.Bro. Ian Newell|
|Examiner of accounts||Richard Floyd|
- Election of Officers
Trevor Rains proposed en-bloc the Election of the following Officers to the Committee, duly
seconded by Janet Yalden. This was approved by those present.
- Electionof Examiners.
It was agreed that as John Stimpson was a qualified accountant, that a second examiner would
not be required and therefore only one was proposed by Mike Yalden, seconded by Robin Ilott
and approved by those present.
- AnyOther Business.
The Chairman thanked Tracy Ilott for her help and support of the Friends throughout the year.
Trevor Rains rose to bring the best wishes and grateful thanks of the Provincial Grand Master
RW Bro. Ian Chandler, for everything the Friends do in raising funds for the residents.
All that was needed was a lift in the marketing side, however, it was acknowledged this was
never an easy task.
The Chairman thanked all those who attended the Annual General Meeting, and declared the meeting closed
at 12.05pm. advising that light refreshments would be available following the meeting.